New offices have large capital expenditure requirements and are long term projects. In addition to the cost, the growth of the business is also dependant on the completion of these projects. Delays in the go live of new offices leads to cost escalations as well as loss of business and employee productivity. As a result, new office projects need to be carefully monitored from the beginning and at each stage we need an accurate estimate of the completion date.
Smart-FM's Project Management feature is designed to monitor the progress of projects. A Project can consist of shortlisting office locations, comparison & selection of the best location, completing the lease agreement process, designing the layouts, completing the fit out work and final handover to the business. The features include
- Explode the Project into Activities and create Tasks within each activity (work breakdown)
- Create a Template for each Project type with a sequence of tasks, with timelines for each task
- Multiple templates can be created, allowing for different project types
- Define the Project plan with automatic calculation of planned dates based on template
- Assign responsibilities for each task in the project plan
- View & update the status of the assigned tasks with upload of supporting documents
- Tasks can also have checklists with configurable questions and photos
- On time status for each task is tracked, and on completion, next task is assigned
- Based on closure of each task, expected project completion dates are auto calculated
- Project cost estimates using rates from vendor contracts with estimated quantities
- Actual measurements against the BOQ items are then used to calculate payments
- Reports and dashboards to track slippages, estimate end dates, and manage costs
Configure each project as per the requirements, with your own project templates, tasks & checklists
Each person can view their project responsibilities with timelines, update status & track progress
Measure planned & actual completion as well as extrapolate to view expected project timelines
Calculate cost estimates based on vendor rate contracts, and comparison to actual costs
We can schedule a discussion to understand your requirements for automation of Real Estate & Facility Management processes as well as give a demonstration on the Smart-FM solution.
We can also setup a Trial - with your own data - to show its flexibility & ease-of-use and fitment to your requirements.
401, Mittal Commercia, off Andheri Kurla Road,
Marol, Andheri (East), Mumbai 400059.
+91 - 9820880525
+91 - 22 - 285 111 08