Ensuring that Workspaces in all locations are occupied to the optimal capacity is one of the most important goals of Corporate Real Estate Management. At times there are some offices that fully occupied, while others are underutilized. This is further complicated due to the dynamic nature of the businesses, with employees moving between offices, as well as Hybrid offices where many employees may not have fixed seating. As a result, we need accurate data on the current available workspace capacity when we plan for the future real estate requirements.

Smart-FM's Workspace Management is designed to provide real-time data on office capacity and occupancy. Its features include

  • Map all Workspaces directly on the floor plan image
  • Define different Workspace types (e.g. cubicles, cabins, workstations etc.)
  • Reserve workspaces for specific Departments
  • Multiple people can occupy workspaces or they can be booked (hotdesks)
  • Automatic allocation & de-allocation of workspace based on HR data
  • Floor Plan View to see the employee allocated on each workspace
  • Employees can book Workspaces / Meeting Rooms based on availability
  • Specify booking rules based on timeslots, working days, departments etc.
  • Reports & Dashboards show office and region wise occupancy


Floor Plan View

View each employee's exact seating location within the office with designation & department

Cost Center

Get accurate cost center calculations based on the actual office occupancy for each department

Always Updated

Automatic allocation & de-allocation of workspaces from employee data to ensure accuracy

Hybrid Ready

Book Meeting Rooms & Workspaces in 2 clicks with availability seen on floor plan based on rules

Get Started

We can schedule a discussion to understand your requirements for automation of Real Estate & Facility Management processes as well as give a demonstration on the Smart-FM solution.

We can also setup a Trial - with your own data - to show its flexibility & ease-of-use and fitment to your requirements.



401, Mittal Commercia, off Andheri Kurla Road,
Marol, Andheri (East), Mumbai 400059.


+91 - 9820880525
+91 - 22 - 285 111 08

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